One of the compliments I have received during the planning process and at/during the wedding was how organized it all was (at least I hope it was a compliment ;). To keep organized I made list after list and timeline after timeline. To some it was overkill, but to me it kept me sane and stress free…or low stress anyway ;)
I distributed a "Day Of" itinerary to all of those involved in the wedding. Although all of it might not have pertained to everyone I thought it was a good idea to give people an overview of the day. The idea was that if they had a question the timeline could answer it, and if it couldn't someone in the wedding party should be able to…thus lessening repetitive questions to the Bride and Groom…sometimes this worked, and sometimes it didn't.
Anyhoo, here is the "Day Of" itinerary:
Ashley & Patrick’s Wedding Day Schedule – Saturday, June 21, 2008
9:30am
-Karen C picks up Ashley
10:00am
-Ashley, Karen C, Karen H, Meagan & Stephanie hair appointments:
Diva Salon
336 Princess Street
Kingston, Ontario
(613) 544-4067
*Stephanie Karen H, and Meagan to meet at the hair salon
*Request that Ashley & Karen C go first
10:30/11:00am
-Pat to put suitcase in car J
-Pat to go to Queen’s University Club to ensure laptop is setup and ready to go.
-Pat to go to LSP Designs (676 King Street West) and pick up the following flowers:
-Groom’s boutonnière
-3x groomsmen boutonnière
-MC boutonnière (same as GM – green orchid)
-Father of the Groom boutonnière
12:00pm
-Ashley & Karen C stop by QUC to check out décor, cake, etc
-Stephanie Karen H, and Meagan to meet back at the Radisson after hair
12:30/1:00pm
-Snack/Lunch (mimosas & muffins)
-Make up
-Ladies to dress
-Pat to dress
1:00pm
-Bridal flowers arrive at the Radisson hotel
1:15/1:30pm
-Pat, Mike, Dan, Richard, Egg, Martin and Paul to meet Lucas Tingle (photographer)
@ Tir nan’Og for pre-ceremony pictures.
Tir nan’Og Pub
200 Ontario Street
Kingston ON
-Groom & Groomsmen to put on boutonnières (watch your seatbelts in the car J )
-Mike gives Patrick Ashley’s gift to open
-Bridesmaid’s pre-ceremony pictures to take place at the Radisson Hotel with Melissa (photographer).
-Ashley to dress
-Ashley opens gift from Patrick
2:15pm
-Groom and Groomsmen arrive @ Church
-ensure flowers and pew markers are there
-ensure Program basket is there for Olivia
-VIPs begin to arrive. Ensure they each have their personal flowers:
-Granny O’Connor: purple wristlet
-Grandma Clake: cream wristlet
-Grandpa Clarke: cream orchid boutonnière
-Alexis: flower wreath
-Andrew: small freesia boutonnière
-Aunt Mary: rose wristlet
-Aunt Patti: rose wristlet
-Aunt Joan: rose wristlet
-Uncle John: cream orchid boutonnière
-Kris: small rose and freesia boutonnière
-Alexander: small rose boutonnière
2:30pm
-Guests begin to arrive
-Olivia to hand out programs
-Dan, Richard and Egg seat guests as they arrive (front 2 rows are reserved for parents and “special guests”)
2:45pm
-FOB picks up Bride and Karen C at hotel
-Meagan, Steph & Karen H depart hotel for Church
2:55-ish
-Groom and Groomsmen take their places
-Bride, FOB and Bridal Party Arrive at Church
2:55-ish
Momma Karen and Aunt Mary (the last guests to be seated) walk down the aisle and
light the two taper candles beside the Unity Candle
3:00pm
Ceremony begins
St. Mary’s Cathedral (Saint Mary of the Immaculate Conception)
279 Johnson Street, Kingston ON
4:00-4:10pm
Post-Ceremony
-Immediately after recessional the Bride and Groom will go off for a moment alone.
-The Bridal Party to head outside and hand out rose petals (placed at back of Church) to guests and line up outside the doors of the Church – try to leave a pathway for us to walk through J
*Bride and Groom exit to rose petals toss
*Brief Hugs and Kisses (receiving line to be held @ reception)
*Assemble for Group Photo in front of Church.
*Bride and Groom depart in get-away car.
*Bridal Party and Family depart for Photo Locations.
*??? to transport alter arrangements, pew bows and unity candle to reception
4:20pm
Location #1: Queen’s University Club (QUC)
-Bride’s Side: Nesbit, Granny O’Connor, Karen C, Paul, Kristopher.
-Groom’s Side: Martin, Karen H, Meagan, Stephanie, Jon, Mike, Grandpa and Grandma Clarke.
-VIPs: Aunt Joan, Uncle John, Alexis, Andrew, Aunt Patti, Aunt Mary, Aunt Marcia, Uncle Jim C and Alexander
Location #2: Breakwater Park: across the road from QUC and down a bit
by the water
-Bridal Party: Karen C, Meagan, Stephanie, Mike, Dan, Richard, Egg, Alexis (and parents), Andrew (and parents).
***If you would like a picture with your significant other, make sure you bring them with you J ***
5:30/6:00pm
-Arrive back at Queen’s University Club
168 Stuart Street, Kingston ON
5:30/6:00pm
-Form receiving line in cocktail reception area:
-Nesbit
-Ashley
-Patrick
-Karen H
-Martin
Bridal Party to their relaxed “stations”
-Stephanie and Mike @ Guestbook (Mike to get chair for Steph)
-Karen, Meagan and Dan @ Escort Cards
-Richard and Egg @ card box area
-Paul and Matthew to test sound equipment upstairs
5:30/6:00–6:45pm
-Receiving Line/Mingle
6:45pm
-Begin assisting guests to be seated if needed (Egg to ensure card box gets locked up or
is brought upstairs).
6:55pm
-Bridal Party to be seated
7:00pm
-Paul announces Bride and Groom
7:00-7:30pm
-Paul does his MC thing (see separate timeline)
-Paul introduces Wedding Party (feel free to stand and give a wave J )
-Paul invites Father Stan Alanen up for grace
7:30pm
-Dinner is served
-Salad
-Intermezzo
-Main Course
-Dessert
-Speeches (~2 min each max)
-Paul to call up FOB, Nesbit, to make speech
-Paul to call up MOG and FOB, Karen and Martin, to make speech
-Paul to call up MOHs Karen and Meagan to make speech
-Paul to call up BM Mike to make speech
-Paul to call up Aunt Cindy Bratkowski to make speech
-Paul to call up Bride and Groom
8:30/45pm
-Paul to suggest to guests to take a step outside so the tables can be rearranged for the
dance
-“Cake and Dancing” guests may begin arriving now. Bride and Groom will be
downstairs to greet as guests arrive.
9:00pm
-Dance begins
***At about this time the Bridal Party begins to usher guests back inside/upstairs for the first dances***
-Paul to announce Bride and Groom’s first dance
*Matthew to play: Somewhere Over The Rainbow/It’s A Wonderful World
-Paul to announce Father/Daughter and Mother/Son dance
*Matthew to play: World On A String
9:45pm
-Paul to announce Cake Cutting
*Matthew to play: How Sweet It Is
-Resume dancing ***Bridal Party on dance floor to get the party started!***
10:15pm
-Paul to announce Bouquet toss
*Matthew to play: Wishin’ and Hopin’
-Paul to announce Garter toss
*Matthew to play: Wild Thing
10:30pm
-Pizza buffet
12:30pm
-Last dance
12:35pm
-“Clean up” (gather table runners, picture frames, gifts, guestbook, etc.)
Not everything went as planned. For example, the receiving line didn't happen, the wedding party didn't need to be at their "stations," the dinner dragged on way later than planned (more on that later), not everyone got the flowers they were supposed to (I still have no idea how that happened)…but it was VERY helpful to make this Bride feel organized and somewhat in control ;)
Up next: MC timeline :)